BackgroundA large US headquartered manufacturing company in over 150 countries with 55,000 employees spinning off 15k of those into a new company. The 15k belonged to a line of business that was a niche specialization and employees were located at sites in 12 countries.
The parent company (let's call them company X for now) had freshly implemented Workday before the spin-off decision (let's call that one company S) was taken.
The direction was to maximize the speed of the work, there was no time for a fresh implementation from scratch.
How did it work?Company X worked with Workday to create a cloned instance which copied the configuration (BPs, security, setup data, etc.) without employee data and then extracted and loaded Company S employee data under a 1 week HR data freeze.
Employee data was loaded in S as “History from previous system” for comp and performance data rather than bringing over the job data as it exists at X
What took a lot of time?It was big work to re-establish the supervisory orgs. S chose not to clone as their organizational structure was brand new rather than a carry over from X. For the other orgs S cloned location, cost center, etc. but then had X locations in the location hierarchy, for example, which were never S locations.
It took 6 months to get Workday to acknowledge S as its own company then 4 months to get an account manager and even further time to get one in its own region.
Staffing the teamWhile S brought over 15k of employees, most of the HR function was built up from scratch from new outside hires. While there was a TSA (transitional service agreement) on the systems side to administer Workday for a time after the spin-off, S ‘tribal knowledge’ was lacking, understanding *why* WD was configured why it was.
There were 20-25 people supporting Workday at X prior to the spin (HRIS, IT etc.), but these jobs didn't go away post-spin as the support organization still had the same number of integrations to support, etc. S began with 6 staff members and the TSA with the assumption that more would be hired post-TSA.